Location: Vadodara
Job Type: Full Time / Onsite
Shift: General Shift
Experience: 4-5 Years

Job Summary:

We are looking for a driven and detail-oriented Executive Assistant to the CEO who can be a trusted partner in managing daily priorities, high-level coordination, and strategic support. This role requires exceptional organizational skills, sound judgment, and the ability to work efficiently in a high-growth IT organization.

Key Responsibilities:

• Calendar Management:

Scheduling, organizing, and prioritizing appointments, meetings, and travel arrangements for the CEO. 

• Communication Management:

Managing the CEO’s communications, including emails, phone calls, and correspondence, often acting as a gatekeeper and point of contact. 

• Meeting Coordination:

Organizing and coordinating meetings, including preparing agendas, presentations, and taking minutes. 

• Travel Arrangements:

Managing complex travel itineraries, booking flights, accommodations, and transportation. 

• Document Preparation:

Creating, editing, and proofreading reports, presentations, and other documents. 

• Information Management:

Maintaining organized files (both physical and electronic), managing databases, and ensuring efficient information flow. 

• Project Support:

Assisting with special projects, conducting research, and providing support for various initiatives. 

• Confidentiality:

Handling sensitive information with discretion and always maintaining confidentiality. 

• Relationship Management:

Building and maintaining relationships with internal and external stakeholders on behalf of the CEO. 

• Office Management:

Assisting with office management tasks, including managing supplies and coordinating with vendors. 

• IT Support:

In some cases, providing basic IT support or coordinating with IT teams for technical issues. 

Skills Required:

• Excellent Communication Skills:

Strong verbal and written communication skills are essential for interacting with various stakeholders. 

• Organizational Skills:

Ability to manage multiple tasks, prioritize effectively, and maintain an organized workflow. 

• Technical Proficiency:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and potentially other relevant software. 

• Problem-Solving Skills:

Ability to identify and resolve issues, often proactively, to minimize disruptions. 

• Confidentiality:

Demonstrated ability to handle sensitive information with discretion and maintain confidentiality. 

• Adaptability:

Ability to adapt to changing priorities and work in a fast-paced environment. 

• Interpersonal Skills:

Ability to build and maintain positive relationships with a diverse range of individuals.